2011 Fall Min

2011 Fall Trailride Minutes

Sep. 4, 2011

American Falls, ID - Hosted by Power County SAR

Commander Jim Gay called meeting to order at 9:10am.

Invocation was given by Archie Archibeck

Pledge of Allegiance was led by Ron Stillwell (Power)

Roll call

Commander, Jim Gay Present

1st Vice, Brian Lenz Present

2nd Vice, Mitch Henson Present

Treasurer/ Quartermaster, Steve Clinkscales Present

Communications, Burt Bates Present

Secretary, Dawn Lenz Present

Roll call of Counties showed 12 units being represented. Bannock, Bear Lake, Bonneville, Franklin, Fremont, Gooding, Salmon/Lemhi, Lincoln, Madison, Mini-Cassia, Power, Washington

Past State Commanders present: Rick Pruett, Cole Colvin, JD Drury, Brett Mackert, Gordon Wothe, Dale Crowther, Walt Charles, Pete Williams

Moment of silence was held for deceased and/or seriously ill members: Tim Harris (Gooding) was killed in car wreck and Burt Bates mother, John Garnet (Montana), Eric Thomas (Fremont), who’ve been ill.

Hosting unit remarks – Ron Stillwell thanked everyone for coming to the meet & thanks to Power County members for their efforts.

OFFICERS REPORTS:

Commander Jim Gay- Jim has been trying to reach Wes Collins (Sherriff’s Association) however, he is on vacation.

1^st Vice, Brian Lenz-

2nd Vice, Mitch Henson – will work on scrapbook

Quartermaster/Treasurer, Steve Clinkscales-

Total Training Fund = $7,429.11

General Fund =$2,135.95

Total =$9,565.08 But still needs to pay some groups for hosting events

Communications, Burt Bates- Currently has collected 11 units radio frequencies, still trying to acquire more. By Jan 2013, we will have to change FCC license from wide band to narrow band. Burt will have an estimate of what this will cost by the next meeting. Most older radios will not be capable of new regulations. FCC will assess fines for using old equipment.

UNIT REPORTS:

Bannock, Steve Clinkscales- were out on a search last night

Bear Lake, Reid Stewart – pretty quiet, campgrounds & fairgrounds

Bonneville, – Bonneville County SAR is going through a transition. A letter from Sheriff Paul J Wilde was read.

Franklin, JD Drury – stranded river rafters, ATV accidents, campground patrols, Preston Rodeo/carnival/fair

Fremont, Brett Mackert – boat over low-head dam who’s owner who didn’t report it but debris caused worry & report , month-long search for a Coffee Pot Rapid canoer, demolition derby coming up on Sep 17.

Gooding, Tony Funk – rafting accident, asst Jerome Co., Tim Harris passed away, garbage pick-up at county fair Fun-Drive

Salmon, Rick Pruett – Memorial Day drowning, body drifted 120 miles downriver; wood cutter rollover; extrications

Lincoln, Jim Gay- lots of possible extrication call outs, asst. Jerome County resident runaway-found a couple of days later

Madison, Katrina Willey – assist with flooding, capsized canoe in flood, back-country welfare check, ATV accident, assist Clark Co.

Mini Cassia, - provided triathlon security, boat races were canceled due to flooding, former member was killed in a rollover/butane accident

Power, Ron Stillwell – Annual Salmon BBQ fundraiser served ~650 people, Annual POW-MIA Breakfast fundraiser,

Washington, Tony Booth- recovered a couple of small boats, boat training for members

COMMITTEE REPORTS

Bylaws- JD read a proposed amendment to the bylaws from Jerry Colvin, in response to a lack of a quorum at the Orofino Summer Meet.

Section B of Article 10: “A quorum shall be a majority of the official members present and voting at the membership meetings.”

Membership approved unanimously this amendment.

Also, Jim has had several people ask as to whether Past State Commanders should have a special designation and/or vote toward association issues/elections. As lifetime members, PSC’s are still a valuable part of ISSAR, but may not stay active within their counties SAR units. Discussion was held. JD will explore some options/possibilities and report back at the next meeting.

Web page, Dawn Lenz – will work on converting the Membership Roster (rich text file) to a Word file.

ISSAR Association mailing address – Mailings have been sent to Brent Lewis’s address in Paris, ID for years, but we need to update this to one which is more accessible. This issue was tabled while Brett Mackert made some inquiries.

Sheriff’s Association– no report

Search Reimbursements – statistics are very important, please fill out your reimbursement forms. For electronic form information, contact Brian Lenz.

Scrapbooks , Marie Wothe–Smokey will need to turn scrapbooks over to Mitch. JD Drury and Brett Mackert photos still needed.

Jr. Membership, Brian Lenz & Brett Mackert– Successful program in Fremont County, encourage your county to begin a junior program. If you’re interested, contact Brian about getting a copy of Junior Bylaws.

Unfinished Business:

501c3 Status- no report

Zone Training, District Reps - nothing at this time

Everett Bogart Award: JD Drury and the Bogart Committee present this year’s award to Ron Stillwell (Power Co).

New Business:

New memberships: Washington County submitted an application for ISSAR membership; voted upon and approved.

Idaho Search & Rescue Dogs Inc. (in affiliation with Power County SAR) voted upon and approved.

ISSAR Association mailing address – Brett Mackert reported back, that the address change could easily be adjusted to each term’s Vice Commander (who is in charge of membership) by filing an amendment with the secretary of state. Gordon Wothe is already submitting the electoral changes by Aug 15^th of each year. Filing fee may run approx $6. Motion was made to amend the mailing address to represent the First Vice Commander’s address of the current term. Carried. The board will send a letter to Brent Lewis thanking him for his service. Also, bylaw and website changes will need to be made, reflecting the address change.

Audit, Marie Wothe & Mike Oliverson- June 6, 2010 – June 6, 2011 all books were found to be in order.

In bank $8,656.91

Income $3,847.98 (membership dues)

Expenses -$2,275.97

End Balance $10,228.98

Training Funds $7,395.11

General Fund $2,836.87

Balance $10,228.98

Zone 1 (Marsha Davis) $3,347.11

Zone 2 (Deloy Braswell) $774.00

Zone 3 (Tony Funk) $2,955.00

Training Funds Total =$7,395.11

Meet Funding Reimbursements – Orofino submitted a special request for Summer Convention reimbursement of $500. Motioned, seconded, carried but they must submit receipts.

Hosting units must send in original receipts for reimbursements / auditing purposes.

Future funds can be reimbursed up to the following rates, IF FUNDS ARE AVAILABLE, and only WITH RECEIPTS:

Winter Membership Meet: $100 cap

Summer Convention: $300 cap

Fall Trailride: $250 cap

Motioned, seconded, carried.

Quartermaster surplus items leftover from the 40^th anniversary are available for half cost from Steve Clinkscales. Whatever doesn’t sell after today can be used for future door prizes. JD proposed that a bunch of the ISSAR guys buy the pink hats and pose for pictures. “Real men aren’t afraid to wear pink.” This turned out to be a big success.

ISSAR Raffle, Rick Pruett – About half of the 600 tickets were sold at $5 /each. These funds will put $1,500 back into our accounts. This has been a great success and Rick’s efforts were applauded. Jim would like to put together a committee to carry on future raffles to benefit ISSAR, and Rick Pruett will chair this committee.

Outgoing Commander presentation- Rick Pruett- presented his secretary, Brian Lenz, with a lovely floral arrangement.

Future Meetings:

2012 ISSAR Winter Membership Meet-- Gooding/Elmore Counties are working on putting something together

2012 ISSAR Summer Convention – (open)

2012 ISSAR Fall Trailride – (open)

Check the ISSAR webpage for details on these meetings as they become available.

Winners of the:

Chainsaw – Frank Marvin (Power)
Winch – Fritz Gratzer (Jerome)
Quilt- Gordon Wothe (Salmon)

Secretary Dawn Lenz

Commander Jim Gay